Intro — why corporate housing for mid-term rentals matters
Landing B2B contracts turns one-off bookings into predictable revenue. Companies, staffing firms, and relocating employees need furnished homes for 30+ days — and they’ll pay reliably if you make contracting simple, fast, and professional. This post shows how to find partners, price corporate deals, handle invoicing & COIs, and build a repeatable pipeline for corporate housing for mid-term rentals.
This guide ties into the broader Mid-Term Rentals Optimization Playbook — Boost Revenue: treat this as a compact playbook module focused on corporate channels, optimization steps, and revenue-boosting processes that fit into your larger portfolio playbook.
Who buys corporate housing for mid-term rentals?
Know your buyers so your outreach converts.
- Relocation teams / HR — employees between homes.
- Staffing agencies (medical, IT, construction) — workers on 4–26 week contracts.
- Consulting firms & project teams — short assignments in-market.
- Insurance & claims housing vendors — temporary housing after damage or rehab.
- Corporate travel programs — multi-month project placements.
Each buyer has different priorities: proximity to site, corporate billing, quick onboarding, and reliable invoices/COIs.
The minimum product for corporate housing for mid-term rentals
Corporate clients expect reliability and clarity. Offer these as standard:
- Furnished unit with workspace and fast Wi-Fi.
- Clear monthly pricing with utilities and parking included (if available).
- Flexible 30/60/90+ invoicing terms and a net-30 option.
- Certificate of Insurance (COI) on request.
- Corporate lease or Master Service Agreement (MSA) option.
- 24–48 hour response SLA for maintenance and replacements.
If you can’t deliver these reliably, don’t target B2B yet. One bad corporate booking risks the account.
Pricing & packaging: how to quote corporate work
Be straightforward — corporate buyers hate ambiguity.
- Publish three tiers: 30–59 days, 60–89 days, 90+ days. Include utilities and a standard turnover fee.
- Offer a corporate rate card (PDF) with net pricing, cleaning windows, and billing terms.
- Add a small admin fee for invoiced bookings (e.g., 2–4%) or bake it into a slightly higher corporate monthly rate.
- For long programs (3+ units or 90+ days), offer sliding discounts or an SLA add-on for guaranteed cleaning windows and priority support.
Example quick-quote formula: Base mid-term monthly rate + utilities allowance + 1% admin = Corporate quote.
Contracts, COIs, and invoicing for corporate housing for mid-term rentals
Make paperwork painless.
- Master Service Agreement (MSA): A short MSA defines billing, damages, termination, and SLAs. Use it for repeat buyers.
- Work Orders / Booking Confirmations: Each booking attaches to the MSA with dates, unit, rate, and PO number.
- COI process: Work with your insurer to issue COIs quickly. Keep a template email and contact for broker requests.
- Invoicing: Issue monthly invoices with booking IDs, unit address, and payment instructions. Use Net-30 by default for corporate accounts. Automate invoices with QuickBooks or Xero.
- Late payments: State late fee terms in the MSA (e.g., 1.5% monthly) and require a purchase order (PO) when possible.
Pro tip: require a first-month prepayment for new corporate clients before move-in; then switch to invoice terms.
Sales outreach: how to find and win accounts
Repeatable outreach beats cold luck.
Channels that work:
- Staffing agencies & hospital housing coordinators: email + LinkedIn + local hospital vendor lists.
- Relocation firms & corporate mobility teams: pitch the HR team with a short PDF of unit specs and COI availability.
- Local corporate travel desks & consultancies: offer pilot rates for one booking to prove value.
- Property management networks & brokers: ask for intro deals where they can’t supply furnished units.
Sample outreach email (copy/paste):
Subject: Furnished 30+ day housing near [Hospital/Client] — quick intro
Hi [Name],
I manage furnished 1–3BR units in [city], ideal for staff on 4–12 week assignments. We offer corporate invoicing, COIs on request, and priority check-in for your team. Could I send a 1-page rate card and availability for the next 60 days?
Best,
[Your name] — [Company] — [phone]
Follow up with a one-page rate card + three photos and an offer to do a virtual walkthrough.
Onboarding corporate guests (fast & professional)
Speed and clarity win repeat business.
- Send a welcome packet with COI, invoice schedule, payment link, and emergency contacts.
- Offer an account manager (VA) for bookings over 3 units — a single point of contact reduces friction.
- Do a quick virtual walkthrough and confirm inventory list + bedding counts before arrival.
- Provide easy add-ons: extra cleaning, extended linen service, or local SIM/desk setup for teams.
Document everything in a shared folder and attach links in the booking confirmation.
Operations & reporting for corporate accounts
Build trust with transparency.
- Provide monthly statements summarizing stays, dates, and invoice numbers.
- Track corporate account KPIs: on-time payment %, repeat bookings per account, average length of stay, and revenue per account.
- Keep COI and MSA copies on file and set renewal reminders.
- Assign a dedicated cleaner panel for corporate units (SLAs + backup cleaner).
Good reporting turns a one-off into a long-term preferred vendor.
Handling special cases: group stays, last-minute, and claims
Have playbooks ready.
- Group stays (2+ units): bundle invoicing and assign a single account manager. Offer a modest volume discount.
- Last-minute needs: charge a premium (e.g., extra cleaning/priority fee) and require immediate payment or card on file.
- Damage claims: follow your MSA/lease: document photos, send invoice to guest, and if needed, bill via the corporate contact per the MSA. Keep the insurer looped in for major claims.
KPIs to track for corporate housing for mid-term rentals
Measure what matters.
- Win rate (outreach → booking).
- Average days to bill & days to pay (target <30 days).
- Revenue per account per quarter.
- Repeat account rate (percent of accounts that rebook).
- Occupancy from corporate channels vs. direct.
Monitor monthly and review with top accounts quarterly.
Quick checklist — launch your first corporate channel (30 days)
- Create a one-page corporate rate card + PDF COI info.
- Build a short MSA template with lawyer review (1 page).
- Compile a 3-photo unit packet (photos + quick inventory).
- Outreach to 10 local staffing/relocation contacts with the email above.
- Set up invoicing automation in QuickBooks/Xero and require first-month prepayment for new accounts.
Do these five things and you’ll have a professional offering ready for corporate buyers.
Messaging & email templates (copy/paste bank)
Intro email to staffing agency:
Subject: Furnished 30+ day units near [Hospital] — COIs & invoices available
Hi [Name],
We provide furnished monthly units optimized for traveling staff: fast Wi-Fi, workspace, and flexible 30–90 day terms. We issue COIs and invoice Net-30. Can I send a 1-page rate card? — [Your name]
Booking confirmation for corporate:
Thanks [Name], confirmed: [Property], [guest], [dates]. Attached: COI, invoice instructions, and the inventory checklist. Your account manager is [name/phone].
Invoice reminder (7 days overdue):
Hi [Name], friendly reminder: Invoice #[#] for [amount] is 7 days overdue. Please confirm payment date or PO update. Thanks — [Your name]
FAQs — corporate housing for mid-term rentals (short answers)
Q: Do I need separate insurance for corporate bookings?
A: Keep your standard mid-term rental insurance and umbrella liability; COIs are usually sufficient for corporates. Discuss limits with your broker.
Q: Should I accept PO-only clients?
A: Only if you verify credit and require first-month prepayment for new clients. Add credit checks into onboarding.
Q: Do corporates prefer refunds or credits for issues?
A: Quick resolution and credit toward next invoice works well — but document everything and keep the MSA terms clear.
Final note & CTA
Corporate accounts can stabilize revenue and cut acquisition costs — but they demand professional processes. Build a simple rate card, MSA, COI workflow, and an invoicing engine. Start small, prove reliability, then scale by partnering with staffing agencies and relocation teams.
If you want a channel that funnels long-stay guests while you build B2B relationships, list your units on MiniStays — it’s focused on 30+ day bookings and attracts the kinds of professionals and corporate clients you want.
Start hosting on MiniStays → https://ministays.com
